our story

We are currently in the planning phase for our upcoming Agra Fair 2024.
We meet twice a month at the Spruce Grove and District Agricultural Society site at 7pm.
Interested in getting involved? Come to the meeting and join one our subcommittees.

Subcommittees:

• Marketing
• Sponsorship/Ads
• Volunteers
• Agra Fair
• Bench Show
• Demonstration
• Outdoors Areas
• Fireworks
• Pancake Breakfast
• Main Event

The Spruce Grove Archives strive to preserve Spruce Grove's history by preserving photography and written works.

Duties:

• Collect local history and photos
• Record everything as it is received-accession, inventory, and index
• Collect obituaries
• Answer queries from the public
• Describe local history to visitors

This Committee primarily focuses on maintaining open communication within and outside the society.

Duties:

• Annual review of the Terms of Reference
• Develop a process to communicate with and engage the membership, e.g., monthly newsletter
• Develop a plan to use technology for communication, sharing, and managing information
• Establish a records management system
• Develop a comprehensive external strategy, e.g., community outreach
• Develop a plan to effectively use social media, website, etc., for marketing and promotion
• Coordinate a marketing strategy with other committees
• Develop alternative methods of communication other than just electronic
• Prepare an annual committee budget by September 30th of each year

This Committee primarily focuses on maintaining open communication within and outside the society.

Duties:

• Annually review the Terms of Reference and documentation relating to the garden
• Plan and execute an orientation program for gardeners
• Market the program
• Oversee gardening activity through the growing season (May-October) and ensure implementation of operating procedure
• Oversee cleanup of the plots in October and secure the site for the winter
• Prepare an annual budget for this committee by September 30th of each year

The Events Committee is responsible for planning and executing events run by the society.

Duties:

• Annually review the Terms of Reference
• Evaluate events and programs for relevance, expansion, and profitability
• Identify new opportunities for events
• In cooperation with the Finance Committee, explore new opportunities to generate revenue
• Develop an annual plan for events and oversee the implementation of the plan for each event
• Develop a marketing plan for each event in cooperation with the Communications Committee
• Prepare an annual budget for this committee by September 30th each year

This committee focuses on the financial aspects that keep the society running such as sponsors, donors, and grants.

Duties:

• Annually review the Terms of Reference
• Maintain financial records of the Society/prepare budget for the Society (these are the responsibility of the Treasurer who sits as a member of this committee)
• Establish goals and objectives for sponsorship/donation program in cooperation with the Events Committee
• Develop a comprehensive sponsorship/donation program
• Research and apply for available grants
• In cooperation with the Events Committee, explore new opportunities to generate revenue
• Prepare an annual committee budget by September 30th of each year

This Committee deals with everything concerning the way that the society is run such as bylaws and policy.

Duties:

• Annually review the Terms of Reference
• Develop an annual Board orientation process
• Conduct an annual bylaw review to ensure compliance with the Agricultural Societies Act and Regulations
• Develop a Policy and Procedures manual and review process
• Prepare and review all necessary lease agreements for presentation to the Board
• Prepare an annual budget for this committee by September 30th each year

The focus of this Committee is on the hiring and training of employees of the society.

Duties:

• The Chair of this committee is the Vice-president
• Develop a hiring process including preparation of job description, advertising available positions then screening and interviewing prospective candidates
• Establish a process for training and supervising staff
• Prepare an annual budget for this committee by September 30th each year

The Museum Committee works to ensure proper care of the museum artifacts and donations to the society.

Duties:

• Annually review the Terms of Reference
• Evaluate new donations for suitability
• Maintain an ongoing electronic record of the collection
• Arrange items in an organized and educational display
• Identify individual items with a label indicating museum number
• Discard/sell items that do not fit our collection or are in poor condition
• Prepare an annual budget for this committee by September 30th of each year

The Nominating Committee focuses on the nomination process of the board.

Duties:

• The Chair of this committee is the Past President
• Annually review the Terms of Reference
• Develop a succession plan for Board members
• Develop a nominating process for Board members
• Present a slate of nominees for election at the AGM
• Prepare an annual budget for this committee by September 30th each year

This Committee deals with the physical maintenance of the site such as regular repairs, lawn mowing, and plant watering.

Duties:

• Prepare a Terms of Reference
• Oversee and implement a plan for maintenance of the site
• Repair any equipment used for site maintenance
• Restore donated historical items
• Prepare an annual budget for this committee by September 30th each year

The Site Development Committee strives to maintain and improve our current sites.

Duties:

• Annually review the Terms of Reference
• Maintain current facilities and assess maintenance priorities
• Prepare a site improvement plan and execute all necessary operations to complete the plan
• In cooperation with the Events Committee, identify additional revenue opportunities utilizing the facilities
• Prepare an annual budget for this committee by September 30th each year